How do I cancel a travel request for a trip that was cancelled but the employee was given a travel advance? How do I process a $0 Travel Completion?

For instances when a travel advance was paid, but the trip was subsequently cancelled, please process a $0 Travel Completion. Please create a Travel Completion with Travel Request for the original travel request document. On the Travel Completion, clear the Expenditure items so that C. Total Out of Pocket is $0 zero.  This should result in a Claim Due with a negative advance amount.

If the original travel advance check was cashed or deposited, the employee will have to write a reimbursement check to RCUH.  Submit a copy of the Travel Completion and reimbursement check to RCUH Accounting.  If the original check is available, mark the face of the check with “VOID” and forward the Travel Completion and original check to RCUH Accounting.